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Sunshine State Book Festival

Author Registration

Festival Hours

January 25, 2020
Festival open to the public
10:00 AM to 5:00 PM

Exhibitor check-in begins at 8:00 AM. All authors must be checked in by 9:30 AM and set up by 10:00 AM.
Exhibits takedown 5:00 PM to 6:00 PM

 

Festival site

Fine Arts Hall

The beautiful Santa Fe College Fine Arts Hall, Gainesville, FL. close to I-75 and NW 39th Ave. with plentiful parking. Map

 

Exhibit spaces

Exhibitor Fees:

  • $25 WAG members
  • $50 non-members

An exhibit space is one half of a six-foot-long table (two authors per table). Chairs, tables, tablecloths and table skirting are provided. Skirting allows authors to hide empty boxes and extra inventory under their tables.

 

Food

Subway, Pizza Hut, and Starbucks are located on campus in the food court, a short walk from the Fine Arts Hall. Off campus, there are numerous nearby restaurants on NW 39th Ave. near I-75.

 

 

Before you begin

Have the following items on hand before you start the registration page:

  • An author photo (if desired)
  • An image of the front cover of one of your books (if desired)
  • A credit card (unless you have a PayPal account or are paying by check)

Welcome!

Thank you for your interest in the 2020 Sunshine State Book Festival. On this page you will find information about the festival for authors and links to register for an exhibit space.

Of course you’re here to register for the main day-long event Saturday, January 25th, where you will meet readers, sell and sign your books, but we want to remind you that all authors are invited to attend the Friday night opening reception at the Matheson History Museum and to join us on Sunday for the Gainesville literary heritage tour. There is no admission charge for any festival event, so join us for all three days.

Before you register, take a moment to read the Terms of Participation below. By registering you agree to abide by them.

Terms of Exhibitor Participation

Writers Alliance of Gainesville, a non-profit organization herein referred to as WAG, presents the Sunshine State Book Festival as a venue for readers to meet authors and buy their books.

Registration Fee: Authors who wish to participate must register and pay a nominal fee for a table space. The exhibit fee is $25 for WAG members or $50 for non-members, paid at the time of registration. To qualify for WAG member price, an author must be a member at time of registration, and continue to renew membership through the date of the festival. To join WAG, click here before registering for the festival.

Refunds: Fee will be refunded if cancelation request is received no later than January 10, 2020.

Exhibit Space: Each registered participant is allotted one half of a six foot table whose location is determined by WAG. (Two authors per table, three feet of display space each.) The table, a chair, tablecloth, and table skirting are provided.

Exhibitor check-in: begins January 25, 2020 at 8:00 AM. All participants must be checked in by 9:30 AM and set up by 10:00 AM. The festival will be open to the public from 10:00 AM to 5:00 PM. Participants should not take down their exhibit before 5:00 PM closing, but must be packed up by 6:00 PM so SFC staff can take down the tables.

Restrictions: Exhibitors may only sell books by authors registered for the Festival. Exhibitors may not sell merchandise other than books except book promotion items directly related to the author’s books.

Exhibitors may not hang anything on the building walls or on the curtain separating rows of exhibit tables.

Liability and Taxes: Exhibitor agrees to indemnify, and hold harmless Santa Fe College, the Sunshine State Book Festival, and Writers Alliance of Gainesville for theft, personal injury, damage to goods, and circumstances beyond the festival’s control.

Each exhibitor is responsible for their own book sales, credit card processing, and tax reporting. WAG is providing only the exhibit space and does not have any financial involvement in sales transactions.

Registration Instructions

Exhibit Space Registration involves multiple pages. Make sure you complete all the steps and do not quit in the middle of the process.

► First, you will fill out and submit a registration form. On that form is an option to upload a photo and book cover image. These are not required. You can register without them, but they cannot be uploaded at a later time.

► Next, after clicking Submit on the registration page, you are taken to the payment page. You may pay by credit card or PayPal, or mail a check. If paying by check, you will be guided to download and print a PDF form to send with your check.
In either case, your registration is not final until your payment is received.

Ready to register?

Go to Registration Form

Sunny or Not

The festival is completely indoors and will be held January 25, 2020 rain or shine.

 

Free Admission for the public

 

Hourly prize drawings

Festival visitors receive a raffle card to be marked by the authors they visit. Once they have visited at least 10 exhibits, they may enter their card in a door prize drawing.

Authors who would like to donate books for the drawings are invited to do so, but it is not required.

 

7 Programs to draw visitors

Speakers throughout the day will present a diverse range of free programs chosen to draw visitors from different interest groups.

 

Accommodations

hotel entrance

The Best Western Gateway Grand hotel is offering discounted room rates to Festival guests. Phone reservation use code: 2001SUNSH
or reserve online.

 

Author photo and cover

During registration you have the option to upload your photo and book cover to let visitors know that you are selling books at the festival.

What looks best

The images will display as thumbnails, so a head shot portrait with an uncluttered background will yield the best author photo. For your book, upload only the front cover. No spine, back cover, or 3d view.

File specifications

Files must be jpg format. Maximum file size is 1 mb each. Filename must be your name or pen name.

Author photo: lastname_firstname.jpg

Cover image: lastname_firstname_cover.jpg